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For Heartland Staff and Administrative users

Heartland Staff – Getting Started

This page is your go-to starting point for managing your Heartland staff account in Beehively. It walks you through everything—from logging into the admin interface and accessing your classroom or group, to managing rosters, creating and scheduling posts, and handling your account management. 

This administrative interface is designed to be accessible from a browser on a desktop or computer.

Overview 

Using Beehively, staff can send posts via email and push notifications to parents of Heartland Charter School. Push notifications are sent to parents who have downloaded the Heartland Charter School mobile app on their Android or iOS devices. The desktop login portal is where you create and manage posts, while the mobile app serves as the reader interface where users can log in using the same credentials to view information.

STEP 1

Log In to the Administrative Interface 🔐

  1. Go to https://3.beehively.com/login.
  2. Enter your email address associated with your Heartland account.
  3. If you don’t have a password yet:
    Go to https://3.beehively.com/create-password also available on login page. Enter you email associated with Heartland Charter School. You will receive an email with instructed to set your password. Once you have setup your password, you should be able to login with it.

Once logged in, you will land on the home page showing the groups or classes you are a part of.

This page display the groups that you are part of and the ones you have access rights to post. The groups under "Writes" denotes the groups where you have the access to send a post



STEP 2

Access Your Classroom/Groups 📝

  • On the landing page, after you login, you’ll see a section called "Writes" — this lists the groups you can post to.
  • You can only send posts to groups where you are listed as a group owner.

STEP 3

Check Your Rosters

  1. Navigate to Group in the sidebar select your classroom/group.
  2. Click on the “People” tab.
  3. Under the Students section, you’ll see a list of all students and their associated parents who are part of your classroom or group.
  4. To add a new student, click “Add”.
  5. Parents will be automatically added to the group based on their relationship with the student.

STEP 4

Create and Send a Post 📣

  1. Click on the group/classroom name you want to post to from the sidebar.
  2. Click the "New" button to start a new post.
  3. You will be taken to the post editor.
  4. Preview and Test Your Post
    • Use the Preview feature to see how your post will appear on:
      • Mobile app
      • Desktop view
      • Email format
    • Tip: Use "Send a test email" to preview how your post will look in email before sending it to parents.
  5. Once you are ready and previewed looks good, click continue
  6. You can always save your post as a draft and return later to resume working on your drafts. Drafts are saved and can be accessed from within your group from under Pending section as displayed below. All scheduled posts (wait to post) and drafts are avaiable from here


STEP 5

Publish Now OR Schedule for later⏰


On the Publish page, you have the following options:

  1. You can confirm where this post will be sent.
  2. Choose to enable or disable both email and push notifications.
  3. If you would like to schedule your post instead of sending immediately, you can set it to send later. a. Beehively will automatically send it at the time you've selected. b. All scheduled posts will be visible in the Pending section until they are posted (as shown in step 4).
  4. Once you click Publish Now, your post will be published immediately and Beehively will start sending notifications via email and mobile push notifications right away.
Publishing options


STEP 6

Manage Your Account

To update your password or personal details, go to the My Info page after logging in.